1. Calendar Functions
Automatically Create Academic Years Past and Future
During the initial configuration, the administrator/user creates records for academic terms prior to school operation and in to the future. Past records are required to record transcripts from students prior to starting school. Future records are required for enrollment records that are planned out into the future.
Every year, PEMS will trigger the creation of a new academic year record after the initial configuration.
| Calendar | Not started |
Automatically Create Academic Years Past and Future |
| Purpose | Automate creating new academic future academic records. | |
| Trigger | Promotion Date (school configuration) = actual date | |
| Conditions | Initial configuration was completed. | |
| Actions | Step 1 | Find the academic year record the farthest in the future. |
| Step 2 | Create one more academic year record, auto-calculate start year, end year, start date, end date, status = future, sequence => add one, concatenate year name to start year - end year. |
School Terms have Actual start dates, edited by users
The user specifics a start date and end date for every academic year. In the term label record, the user specifies the general day and month that each term is created. Based on this information term school records are created. After these school term records are created, then the user can adjust the specific days of each school term. Future records that have not been updated are considered estimated start days.
Vacation Days
Total school days in operation for each term are closely monitored by many schools. For each term, the user will specify the vacation days. There is one vacation day record for every day the school term is not in session on normal weekly days of operation. The user specifies the vacations days. Based on their dates, PEMS determines which school term the vacation days affect, and subtracts the days from the total school days for that term.
Calculate School and Calendar Days
Term School Days = calendar days - vacation days - excluded week days
Term Calendar Days = actual days - do not subtract weekends
Academic Year School Days = sum of required terms school days
Academic Years Calendar Days = sum of required terms calendar days