Homeroom Module Overview

Relevant Topics

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The Homeroom

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Homerooms are Studia Nova's B2B clients.  The Freedom Library Club (FLC) is the first homeroom client. The organization is a club and may have multiple locations.  There may be multiple locations, but the homeroom clients is provided a single recruitment website. Each physical location must identify at least one proctor to supervise the on-site students.

On the partner's enrollment site, prospective students complete an enrollment form.  In that enrollment form, the submitter selects a location.  This location in the enrollment is a homeroom in PEMS.   When a club or organization adds new location, a new homeroom record must be added to PEMS.

Proctors

Where teachers are the qualified and certificated individuals that overlook many virtual students, PEMS allows proctors supervise students and review their work in Moodle, helping to keep students on track.  Proctors are not allowed any access to the SIS, but they are provided limited access to Moodle, and in this way, only see the work of their own group of students.  Proctors may be volunteers working in a tutoring club setting, or may simple be a home school parent managing their own student's progress.  A homeroom can have multiple proctors, but a proctors may only be assigned to one homeroom.

Groups

The SIS has a groups table that mirrors the Moodle Groups.  A Moodle course can have multiple groups just like English 9 can be taught in multiple physical classrooms by different teachers.  Groups are related to curriculum records in the SIS just like Moodle Groups are related to Moodle Courses.

The information and decision making about which student, proctors and teachers are in which groups and cohorts is driven by the SIS. Moodle integration reflects the data in the SIS.

Data Relationships

Students are assigned to only one homeroom, there can be multiple students in a homeroom. 

The SIS creates an enrollment record for each Moodle Course a student takes. Students are have multiple enrollments.  With the implementation of the Homeroom Module, each enrollment record has a group identified. When that student is enrolled in the Moodle course, the student will be assigned the group in the enrollment record.

Each homeroom must have at least one Proctor.  A homeroom is allowed multiple proctors, but a proctor may only be assigned to one homeroom.  

The organization is provided a Word Press recruitment website, which allows students to enroll on their branded website. The website may have multiple locations.  Each location  from all the recruitment websites correspond to one homeroom record.

For every homeroom record there is a corresponding Moodle cohort.  Cohorts are used to help assign students and teachers to the Moodle groups.  However,A Moodle cohorts do not limit proctors from seeing other student, but Moodle does provide privacy,cohort-level onlyreporting, and so reporting for proctors is easier if they are in the same cohorts as their students. 

Only Moodle groups limit which students a proctor can review.  Groups must be defined for each course the student takes. The homeroom is used to help assign students to the correct group in the course.

 

 Part of the on-boarding process of a new homeroom is the creation of the corresponding group records in the SIS. The SIS Groups table directly correspondscorrespond to Moodle Groups, which are essential to limiting the proctor's view of the student's work inside Moodle.  Moodle can not limit access by cohort, and so a Moodle Group must defined in and every course, and then the student and proctors assigned to that group.Groups.

The student's  homeroom is all that is needed to determine which group the student should belong to.  For example, a homeroom name might be FLC-Placerville, for a location run by the FLC organization.  If there are 40 curriculum records, there will be 40 group records created in SIS with the name of FLC-Placerville, but each one linked to  a unique curriculum record.   In each and every Moodle course, there is a Moodle Group with the same name, FLC-Placerville.   WhenWhile athe groups and cohorts have the exact same name, they are very different types of records.

Each enrollment record is linked to only one curriculum record, and one student. The student record is enrolledlinked into thatone Moodlehomeroom. course, Based on the student's homeroom indicates which Groupof the student shouldand bethe assignedcurriculum to.record, the group is identified.

 

Action Items JAN 2023

ThisThe Homeroom module was specified 24 Jan 2023 and so does not exist yet

When the homeroom module is created, move the 'define groups'table tablefrom the school module to thisthe Homeroom module