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Homeroom Module Overview

Relevant Topics

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The Homeroom

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Homerooms are Studia Nova's B2B clients.  The Freedom Library Club (FLC) is the first homeroom client. The organization is a club and may have multiple locations.  There may be multiple locations, but the homeroom clients is provided a single recruitment website. Each physical location must identify at least one proctor to supervise the on-site students.

On the partner's enrollment site, prospective students complete an enrollment form.  In that enrollment form, the submitter selects a location.  This location in the enrollment is a homeroom in PEMS.   When a club or organization adds new location, a new homeroom record must be added to PEMS.

Proctors

Where teachers are the qualified and certificated individuals that overlook many virtual students, PEMS allows proctors supervise students and review their work in Moodle, helping to keep students on track.  Proctors are not allowed any access to the SIS, but they are provided limited access to Moodle, and in this way, only see the work of their own group of students.  Proctors may be volunteers working in a tutoring club setting, or may simple be a home school parent managing their own student's progress.  A homeroom can have multiple proctors, but a proctors may only be assigned to one homeroom.

Groups

The SIS has a groups table that mirrors the Moodle Groups.  A Moodle course can havehas multiple groups just like English 9 can be taught in multiple physical classrooms by different teachers.groups.  Groups are related to curriculum records in the SIS just like Moodle Groups are related to Moodle Courses.

The information and decision making about which student, proctors and teachers are in which groups and cohorts is driven by the SIS. Moodle integration reflects the data in the SIS.

Data Relationships

Students are assigned to only one homeroom, there can be multiple students in a homeroom. 

The SIS creates an enrollment record for each Moodle Course a student takes. Students are have multiple enrollments.  With the implementation of the Homeroom Module, each enrollment record has a group identified. When that student is enrolled in the Moodle course, the student will be assigned the group in the enrollment record.

Each homeroom must have at least one Proctor.  A homeroom is allowed multiple proctors, but a proctor may only be assigned to one homeroom.  

The organization is provided a Word Press recruitment website, which allows students to enroll on their branded website. The website may have multiple locations.  Each location from all the recruitment websites correspond to one homeroom record.

For every homeroom record there is a corresponding Moodle cohort.  A Moodle cohorts do not limit proctors from seeing other student, but Moodle does provide cohort-level reporting, and so reporting for proctors is easier if they are in the same cohorts as their students.

Each homeroom must have at least one Proctor.  A homeroom is allowed multiple proctors, but a proctor may only be assigned to one homeroom. 

Students are assigned to only one homeroom, there can be multiple students in a homeroom. 

Only the Moodle groupsGroups feature is able to limit which students a proctor can review.  Groups must be defined forin each course the student takes. The homeroomSIS isGroup usedtis created to help assign students to the correct group in the course.  Part of the on-boarding process of a new homeroom is the creation of the corresponding group records in the SIS. The SIS Groups directly correspond to Moodle Groups.

For example, a homeroom name might be FLC-Placerville, for a location run by the FLC organization.  If there are 40 curriculum records, there will be 40 groupSIS Group records created in SIS with the name of FLC-Placerville, but each oneSIS group record is linked to  a unique curriculum record.   In each and every Moodle course, there is a Moodle Group with the same name, FLC-Placerville.   While the groups and cohorts have the exact same name, they are very different types of records.

EachThe SIS creates an enrollment record for each Moodle Course a student takes.  With the implementation of the Homeroom Module, each enrollment record has a SIS group record identified. When that student is linkedenrolled in the Moodle course, the enrollment record communicates to onlyMoodle onewhich curriculumgroup record,to andput one student. Thethe student in.

Homeroom Workflow

When a new client is on-boarded, homeroom records are created for their locations. As they add more locations, forms are submitted to the SIS, approved, then a new homeroom record is linkedcreated.  As the client operates, it adds and deletes proctors.  The client submits a form to oneadd homeroom.a proctor Basedand onwhen approved, the homeroomSIS ofadds the studentproctor andto the curriculumproctor record, the group is identified.table.

When new students are enrolled, a

Action Items JAN 2023

The Homeroom module was specified 24 Jan 2023 and so does not exist yet

When the homeroom module is created, move the 'define groups'table from the school module to the Homeroom module

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