Homeroom Module Overview

Relevant Topics

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The Homeroom

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Homerooms are Studia Nova's B2B clients.  The Freedom Library Club (FLC) is the first homeroom client. The organization is a club and may have multiple locations.  There may be multiple locations, but the homeroom clients is provided a single recruitment website. Each physical location must identify at least one proctor to supervise the on-site students.

On the partner's enrollment site, prospective students complete an enrollment form.  In that enrollment form, the submitter selects a location.  This location in the enrollment is considered a homeroom in PEMS.   When a club or organization adds new location, a new homeroom record must be added to PEMS.

Proctors

Where teachers are the qualified and certificated individuals that overlook many virtual students, PEMS allows proctors to supervise students and review their work in Moodle, helping to keep students on track.  Proctors are not allowed any access to the SIS, but they are provided limited access to Moodle, and in this way, only see the work of their own group of students.  Proctors may be volunteers working in a tutoring club setting, or may simple be a home school parent managing their own student's progress.  A homeroom can have multiple proctors, but a proctors may only be assigned to one homeroom.

Groups

The SIS has a groups table that mirrors the Moodle Groups.  A Moodle course has multiple groups.  Groups are related to curriculum records in the SIS just like Moodle Groups are related to Moodle Courses.

The information and decision making about which student, proctors and teachers are in which groups and cohorts is driven by the SIS.  Moodle integration reflects the data in the SIS.

Data Relationships

The organization is provided a Word Press recruitment website, which allows students to enroll on their branded website. The website may have multiple locations.  Each location from all the recruitment websites correspond to one homeroom record.

For every homeroom record there is a corresponding Moodle cohort.  A Moodle cohorts do not limit proctors from seeing other student, but Moodle does provide cohort-level reporting, and so reporting for proctors is easier ifwith they are in the same cohorts as their students.cohorts.

Each homeroom must have at least one Proctor.  A homeroom is allowed multiple proctors, but a proctor may only be assigned to one homeroom. 

Students are assigned to only one homeroom, there can be multiple students in a homeroom. 

Only the Moodle Groups feature is able to limit which students a proctor can review.  Groups must be defined in each courseand theevery student takes.course. The SIS Group tis created totable directly correspondcorresponds to Moodle Groups.

For example, a homeroom name might be FLC-Placerville, for a location run by the FLC organization.  If there are 40 curriculum records, there will be 40 SIS Group records with the name of FLC-Placerville, but each SIS group record is linked to a unique curriculum record.   While the groups and cohorts have the exact same name, they are very different types of records.

The SIS creates an enrollment record for each Moodle Course a student takes.  With the implementation of the Homeroom Module, each enrollment record has a SIS group record identified. When that student is enrolled in the Moodle course, the enrollment record communicates to Moodle which group to put the student in.

Homeroom Module Workflow

When a new client is on-boarded, homeroom records are created for their launch locations. As When they add morea locations,location, formsthe areclient submittedsubmits a form to the SIS, once approved, then a new homeroom record is created. 

As the client operates, itthe client adds and deletes proctors.  The client submits a form to add a proctor and when approved, the SIS adds the proctor to the proctor table.

When new students are enrolled,enrolled ainto the school, their student record is linked to the homeroom record that is specified in their enrollment form.  

When students are assigned their classes, PEMS creates enrollment records in the SIS, one enrollment record for each class they take.  The enrollment record specify the curriculum (Moodle Course).

When it is time to enroll students in their Moodle courses, the administrator triggers their enrollment based on their enrollment records.  The enrollment record includes the name of the SIS Group, and so the student is assigned to the correct group in Moodle in the correct course.

 

Action Items JAN 2023

The Homeroom module was specified 24 Jan 20232023, and so it does not exist yetyet.  Create this module.

When the homeroom module is created, move the 'define groups' table from the school module to the Homeroom module