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Student Intake

Intake represents all the steps required to get a student assigned courses in Moodle.

1 Word Press Site Parent makes Account on enrollment website, verified by email
2 Word Press Site Parent logs in and completes form on Word Press Site to enroll student
3 Word Press Site Parent signs all legal forms to submit the forms, for both the enrollment client and Studia Nova
4 SIS Form is entered into leads table in the SIS
5 SIS

Studia Nova approves form and accepts student (workflow ends if not approved)
65.1 SIS Manual process to resolve incomplete information on form, phone call.
75.2 SIS Validate Previous School (other school) - based on the text information, Admin selects correct previous school name from 'other schools' table in the lead form.
85.3 SIS If other school is not in table, admin enters new record and selects in the lead form before accepting the student
6SISRun the function to create all the student term records needed for the student until the end of their current grade span. 3. Create Student Term Records
7-8
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9 Word Press Site Parent is notified student is accepted and can then pay tuition to the client on the Word Press SiteSite.


Suite CRM Automation - when the student is accepted, Suite CRM records are created. The parent is a contact record linked to the website owner (facility) Account, the student is an opportunity linked to the website owner (Facility) Account. A Suite CRM registrar record is created based on the other school selected.  See Suite CRM Integration.
10 CRM Send Parent an e-sign document to disenroll student from previous school and enroll in Studia Nova  (contract pdf template in Suite)
11 CRM Once above document is signed, an invoice is sent to the client (facility account) for the new student, and/or notification based on billing termsterms.  (This is managed by the opportunity record created in suite from the student enrollment)
12 CRM OnceAfter abovethe documentparent is signed,esigns the document request, the pdf is emailed to the other school to request transcripts.
13 SIS CreateUser creates student logins
14 Word Press

Update word press site with student logins so that they may be provided to the proctor who provides them to the student.

 

Also email parentsmake the log-logins known to the parent account in information.the wordpress site. 
15 MoodleSIS Auto-assign the first course that provides students directions on how to use moodle, and have them complete their initial assessment.

Moodle or other??? Students use the Edwiser  in Moodle from to self-enter their scores from IXL. Use the Edwiser activity. Or there may be another way to do this. Make the proctor do this??
16 SIS
 Moodle assessment forms auto-enter into Assessment module in SIS  as 'unverified' assessmentsdeleted
17 SIS Admin reviews auto-enteredassessment data, compares against actual data, makes determination on which program to assign.
18 SIS Based on the assigned program, SIS automatically creates the student's enrollments.
19 SIS After review of enrollments, the admin triggers the enrollments in courses in Moodle
 

 

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